Materials Management Project CoordinatorMaterials Management Project Coordinator
POSTING DATE:1/10/2012 JOB SCHEDULE:Full Time-80 hrs
JOB CATEGORY:Professional SHIFT:Days
FACILITY:Hospital HOURS:8:00-5:00
DEPARTMENT:Materials Management
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JOB DETAILS:
Holy Cross Hospital in Fort Lauderdale, Florida is a full-service, non-profit Catholic hospital, sponsored by the Sisters of Mercy and a member of Catholic Health East. Since we opened our doors in 1955, the name Holy Cross remains synonymous with medical excellence and highly personalized care with sincere human compassion and understanding.
While spirituality plays an essential role in the way that we minister to our patients, we also maintain state-of-the-art technology, a highly acclaimed medical staff and a variety of innovative services to provide healthcare for the entire family.
Holy Cross is accredited by the Joint Commission and is the first hospital in Broward County to be designated a Magnet Hospital by the American Nurses Credentialing Center. Our many accolades include the 2008 and 2009 U.S. News & World Report "Best Hospital" ranking for Orthopedics and the 2009 American Heart Association/American Stroke Association's Get With The Guidelines® Stroke Gold Plus Performance Achievement Award.
Job Summary:
This is a FT position on day shift with benefits. Please visit our Career Center Home Page for more about our benefits.
Project Analysis & Management Function:
¬ Creatively and effectively identify, develop, analyze, and manage materials management, contracting, and facility-wide projects to reduce operational expenses and net costs and to improve operations across the organization.
¬ Manage and coordinate purchasing and contracting tasks between Holy Cross Hospital and CHE corporate purchasing.
¬ Facilitate identifying, sharing, and implementing "best practice" ideas and methods across the organization.
¬ Actively lead teams and provide individual contribution in problem-solving efforts on selected projects to improve quality, reduce costs, and improve operations, etc.
¬ Work with internal customers and suppliers in bid development, supplier-product-service selection, and agreement/contract administration.
¬ Create, analyze, and present details on projects.
¬ Actively coach leadership and associates involved in projects.
¬ Prepare, write, review and approve final project reports for projects.
¬ Lead and work with teams to execute projects and achieve benefit realization.
¬ Determine the appropriate methods and technology tools for projects (e.g, Lawson, Meditech, Webnow, Word, Excel, Access).
¬ Plan, support, and provide training to stakeholders.
¬ Provide assistance and is a resource to leadership and departments identifying, planning and implementing materials management and contracting projects and programs.
¬ Provide management with project status updates, feedback and appropriate reporting on selected projects through project tracking system (e.g., MS Access, MS Project) and management and project reviews.
¬ Serve as consultant to management in the identification, scoping and definition of potential projects.
¬ Identify and work to remove barriers that slow or prevent the successful completion of projects.
¬ Effectively use data systems for analysis and report generation (i.e., Lawson MM and Purchasing, MS Excel spreadsheets, MS Access databases).
¬ Work with finance and other members of the organization in assessing, tracking and reporting the financial benefit of proposed and completed projects and programs.
¬ Monitor project progress and provide status reports to management.
¬ Create Ad Hoc files and other reports as needed.
¬ Have a high level of proficiency in MS Office products (e.g., Word, Excel, Access).
¬ Quickly develop a high level of proficiency in other systems, software, tools, and databases (e.g., Lawson, Meditech, and others) used in the department. The ability to extract, analyze, report, and plan using relevant data and information from these systems is critical to job success.
¬ Provides a high level of service inside and outside the organization.
Leadership:
¬ Lead and direct other associates.
¬ Provide ideas and feedback to leadership.
¬ Suggest changes in Supply Chain practice and procedures.
¬ Contribute to strategic thinking and direction in collaboration with local Materials Management and Shared Services Procurement to establish a leading practice supply chain model.
¬ Provide an environment of open communication with all colleagues. Demonstrate evidence of an effective process that utilizes feedback, suggestions, and participation to improve processes. Engenders trust and accountability with colleagues.
¬ Lead and participate in organizational teams and projects that contribute to continuous improvement of process, systems, quality, customer service and financial outcomes.
¬ Read the environment and navigate through political situations effectively.
¬ Perform other related duties as assigned.
Excellent Customer Service:
¬ Assist customers in navigating the Supply Chain by identifying appropriate Supply Chain resources to fulfill their needs.
¬ Responsible for educating customers regarding Shared Service Procurement policies and procedures.
¬ Establish expectations in collaboration with customer and insures that they are being met.
¬ Seek formal and informal feedback from customers to monitor customers' perception of service levels.
¬ Demonstrate excellent customer service skills and professionalism when dealing with internal customers and suppliers.
¬ Develop and maintains professional working relationships; utilizes networking and teambuilding skills to accomplish goals and meet customer and team needs.
¬ Maintain an in-depth knowledge of the MMIS (e.g., Procurement Module, requisitioning) to assist customers and back up other Lawson Materials Management staff.
Maintains and Enhances Professional Development of Self and Others:
¬ Attends and participates in continuing education (e.g. seminars, workshops) to maintain and enhance professional knowledge and/or job skills.
¬ Freely shares knowledge and information to assist in educating and training colleagues.
¬ Performs as a skilled purchasing professional.
¬ Keeps current on technology, communication, regulatory and operational trends.
¬ Relies on experience and judgment to plan and accomplish goals.
¬ Performs a variety of complicated tasks and demonstrates a high degree of creativity and flexibility.
¬ Consistently operates independently with very little management supervision required.
¬ Develops and maintains a high degree of technical expertise.
¬ Maintains a working knowledge of systems architecture, relational databases and client-server concepts.
¬ Researches emerging technologies and changes in processes that would benefit the organization.
Job Requirements:
Education
¬ Required: Associates degree or equivalent with substantial, related experience
¬ Preferred: BS degree, equivalent, or higher
Experience
¬ At least two years materials management, purchasing, buying, management, financial, operations, or project management experience preferably in hospital or healthcare settings.
Skills
¬ Strong problem solving and analytical skills
¬ Ability to work effectively in a large multi-level geographically dispersed organization
¬ Proven prioritization and coordination skills, as well as high level of initiative
¬ Proficient in software tools such as Microsoft Office (e.g., Excel, Word, PowerPoint, Access)
¬ Ability to effectively communicate in verbally and in writing
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